ImageEngine Export Documentation

ImageEngine Export 2.0 Documentation

0. Version History

1. Overview

2. System Requirements

7. Using ImageEngine Export

8. Watched Folders

8. Watched Folders

8. Overview

The method of "Watched Folders" has been implemented. A Watched Folder is a structure of file system folders for

Source
Destination
Done
Error

as well as the settings of the desired function.

The file system folders may be arranged at different volumes as well as at network volumes, but each file system folder can be used only once in a particular Watched Folder.

It is not possible to assing a file system folder as "Source" folder again, which has been already used as "Source" folder in another Watched Folder.

Watching can be activated or deactivated individually or for all Watched Folders generally. If watching has been activated, the software examines the "Source" folder of each activated Watched Folder in a adjustable time interval to process the found PDF files according to the desired function and settings.

Starting with version 2.0 ImageEngine Export is available as a Standard-Edition ImageEngine Export Std and as a Pro-Edition ImageEngine Export Pro. The Standard-Edition ImageEngine Export 2.0 Std offers up to 3 Watched Folders while ImageEngine Export 2.0 Pro allows an unlimited number of Watched Folders.

The information about Watched Folders and their settings are saved in a preferences file in order to be available for the next using.

It is possible to check the status of theWatched Folders at launch of the Acrobat application. This checks the availability of the file system folders of the activated Watched Folders

The results of the processing of the found PDF files will be saved in the respective "Destination" folder. If a PDF file has been processed without any error the source file will be deleted or moved into the respective "Done" folder, otherwise into the respective "Error" folder.

In case of any error on these file system operations, e.g. if the source file could not be removed from "Source" folder, the further processing of the respective Watched Folder will be terminated.

A protocol in form of a text file named "log.txt" will be saved in the "Source" folder and in the "Error" folder if necessary.

To access the adminstration window for Watched Folders please use the menu.

8.2. Administration

"Active": Use this checkbox to activate or deactivate all Watched Folders.

"Active With Open Documents": Use this checkbox to allow processing of Watched Folders if a PDF document has been opened in the Acrobat application.

"Check Status at Launch": Use this checkbox to check the availability of the file system folders of the activated Watched Folders at launch of the Acrobat application. Any problems will be reported, the adminstration window can be opened if necessary.

"Interval": Enter the time interval in seconds to search for new PDF files within the "Source" folders of activated Watched Folders. For your convenience the time interval will be displayed in another text field in hours/minutes/seconds.

"List:" This area shows information about the existing Watched Folders and allows to activate or deactivate it using the checkboxes of the column "Active". A click in a line selects an entry for further operations. A doubleclick in a line opens the settings window.

The column "Status" allows to display the status of the file system folders of a Watched Folder. The "Folder" symbol is shown if all file system folders of a Watched Folder are available. An "Attention" symbol is shown if one or more of the file system folders of a Watched Folder are not available.

The column "Function" displays the chosen function.

"Add": Use this button to add a new Watched Folder.

"Edit": Use this button to edit the settings of the Watched Folder. This button is only enabled if a line of the list has been selected.

"Remove": Use this button to remove a Watched Folder. This button is only enabled if a line of the list has been selected.

Additionally, the numbers of existing and total available Watched Folders is shown.

Starting with version 2.0 ImageEngine Export is available as a Standard-Edition ImageEngine Export Std and as a Pro-Edition ImageEngine Export Pro. The Standard-Edition ImageEngine Export 2.0 Std offers up to 3 Watched Folders while ImageEngine Export 2.0 Pro allows an unlimited number of Watched Folders.

8.3. Settings

The window to set-up the file system folders and further settings of a Watched Folder is accessable from the administration window.

Use the "Add" button to get the window for a new Watched Folder.

Use the "Edit" button to edit the settings of a Watched Folder. This button is only enabled if a line of the list has been selected.

Also a double click in a line of the list opens the folder window.

Please use the areas for

Source
Destination
Done
Error

to assign the desired file system folders.

The file system folders may be arranged at different volumes as well as at network volumes, but each file system folder can be used only once in a particular Watched Folder.

It is not possible to assing a file system folder as "Source" folder again, which has been already used as "Source" folder in another Watched Folder.

The PDF source files may be deleted if they are no longer needed after the successful processing. Please activate this option in the "Done" area.

Note: Using this option means that the relevant source file will be deleted without any additional user request or warning in the case that the file has been processed successfuly. Please use this option only if you are sure that the source files are no longer needed. Typically this is the case if you work with copies of your original files.

Please refer the documentation of the Mac OS to learn how to copy your original files.

Note: It is possible to use an alias file, which points to the original file. Please put an alias file into the Source folder instead of a original file. With an alias file software tries to resolve and to process the original file of the alias. If the option "Delete Source File if Successfully Processed" is on, only the alias file but not the original file will be deleted.

Please refer the documentation of the Mac OS to learn how to create alias files of your original files.

Use the buttons as follows:

The button "Choose…" allows to assign a file system folder.
The button "Show Folder" opens the actually assigned folder in a Finder window..
The button "Clear" erases the entry.

It is also possible to use drag and drop to assing a file system folder. Drag a folder or volume from a Finder window and drop it nearby the text fiield.

"Active": Use this checkbox to activate or deactivate the Watched Folder.

"Settings": Use this button to open the settings window of the chosen function.

More information about the settings is available in chapter 6. Settings

8.4. Using

It is necessary to define one active Watched Folder at least and to activate the watching generally in order to use the Watched Folders. The processing starts immediatly after the launch of the Acrobat application and will be repeated in the interval time.

The PDF files which are found in the Source folder of a Watched Folder will be processed and handled according to the designated settings.

Please note that the processing will be discontinued as long as a PDF document is open in the Acrobat application and the option "Active With Open Documents" is off.

The processing will be discontinued also as long as any modal window of the Acrobat application is visible.